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Magazines & Munchies Program

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To make an e-payment for the Magazine and Munchies program, click here.

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Troop leaders: To access Nute, please click on the logo to the left. 
 
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What is the QSP Program?

QSP sponsors a Girl Scout money-earning program that promotes literacy through the sale of magazine subscriptions and books. 45% of the value of each order is retained by GSWNY and helps to subsidize Girl Scout programs as well as provide funding to troops. All orders are backed by a guarantee of service by QSP. Customers do not become part of a mailing list through QSP.

More than 1,000 magazines are offered, including dozens of children's magazines and more than 60 digital magazines. Some magazine subscriptions offer a free gift or a second year’s subscription for free. Books round out the vast array of choices.


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What Is the Nut/Candy Program?

The sale of nuts and candy is a Girl Scout product sales program taking place in the fall that offers a wide range of delicious and attractively packaged nuts and candy at affordable prices.

Magazines & Munchies Program Timeline

Starting Sept. 17

  • Online program opens. (Girls register for online program at gswny.org.)
  •  Opening the online program early allows girls time to set up their online stores, experience the program activities, and email/text the online links.

 

Sept. 28
Webinar is for all volunteers
Topics: Nut-E Navigation, Program

  • The webinar is designed for volunteers to learn more about Nut-E navigation and the program.
  • Webinar begins at 6:30pm.
  • Watch the Mags/Munchies newsletter for details.

 

By Sept. 30

  • Troop volunteers schedule a girl/parent Mags/Munchie program training.
  •  When training the girls/parents use the family flyer, order card, and online links.
  • At training review parent permission form. Collect signed form and retain for troop records.

 

Oct. 1 – 29

  • The program begins October 1 and ends October 29. Girls collect payment when taking orders.

 

Oct. 26
Webinar is for all volunteers:
Topics: End-of-Sale, ePayment

  • The webinar is designed for volunteers to learn more about the end-of-sale steps and ePayment.
  • Webinar begins at 6:30pm.
  • Watch the Mags/Munchies newsletter for details.

 

By Nov. 1

Troop:

  • Girl Product/Reward Orders are due in Nut-E
  • Use Girl Online Sales Report
  • Record girl payments and provide a receipt to parents
  • Contact girls for missing information
  • Troop is locked out of Nute on Nov. 1 at midnight
  • Troop Payment Due
  • In Nut-E, ENTER the following for each girl:
  •  Paper Mags Subs and Paper Mags Subs $
  • ReachOut Booklet (1 per girl for each completed booklet with 9 unique names, addresses, zips)
  • Emails (total number of emails sent per girl)
  • Order Card items (including “Thank You” Nuts/Vouchers)
  • Reward Choices
  • Record payments and provide a receipt to parents
  • In Nut-E, VERIFY the following for each girl: (Use the Girl Online Sales Report.) All girl online orders are uploaded directly into Nut-E.
  • Online Mags Subs and Online Mags Subs $
  • Online Nuts and Online Nuts $
  • Once the troop order has been entered and placed. Verify your order to the Campaign Sales by Troop Report and troop rewards order to the T-2 Recognitions Report. These reports are under the Reports Icon.
  • Troop payment is due to council (use ePayment). Pay balance due on the T2-Nuts/Candy Mags. Report.
  • Troop leader/troop product program manager is responsible to deposit the money into the troop bank account and pay the troop bill on time using ePayment located at gswny.org.
  • Email your ePayment email confirmation to your SUPPM.
  • Hand in to your SUPPM all white magazine/photo keepsake orders and ReachOut booklets.
  • Keep the yellow magazine/photo keepsake orders for the troop’s records.
  • Email or turn in to your SUPPM all D1’s, NSF’s, Troop Refund forms, plus supporting documentation.

 

By Nov. 2

Service Unit:

  • Audits troop orders/payments
  • Prepares and takes to UPS location and sends to GA National Account materials
  • Email to council one copy of GS Summary Report
  • Email to council any troop payment issue forms
  • SU is locked out Nut-E on Nov. 2 at midnight
  • Verify all troop product/reward orders, payments, and ReachOut booklets.
  • Use the Campaign Sales by Service Unit Report to balance product/payments/ReachOut booklets.
  • Use the T2-Recognitions Report and Recognition Cost by SU Report to verify rewards.
  • Receive from troop all white magazine/photo keepsake orders and ReachOut booklets.
  • Review all orders for complete information. Contact troops for missing information.
  • Use the Campaign Sales by Service Unit Report to verify and balance QSP products for accuracy. For details use the Campaign Sales by Troop Report.

                o Number of Paper Mags Subs:________ Dollar Amount:                 __________

                o Number of ReachOut Booklets: ________

  • Complete two Girl Scouts Summary Reports. Enclose one copy of the report, white magazine/photo keepsake order forms, and ReachOut booklets in the UPS envelope, and attach the label provided in your training packet. Take to a UPS location and send to: QSP/GAO, 2451 Atrium Way, Nashville, TN 37214.
  • Email or turn in the Girl Scouts Summary report to your council product program manager.
  • Email or turn in to your council product program manager all D1’s, NSF’s, Troop Refund forms, plus supporting documentation required.
  • Without completed paperwork, the troop is responsible for any outstanding troop balance owed.
  • We no longer require any additional forms to be turned in at the end of the program.

 

Nov. 3

  • Council order is placed.

 

Nov. 19 - 20

  • Product delivery to service units.
  • Service Unit rewards are shipped UPS to service units and the ship date is to be determined.

 

Nov. 21

  • Girls begin to deliver product to customers.

 

Dec. 5

  • Last day for the troop to report product/recognition damages and shortages to SUPPM and SUPPM to council product program manager.