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Volunteer Resources

Volunteer Essentials and Girl Scout Safety Guidelines

Volunteer Essentials is the primary GSUSA & GSWNY reference document to be consulted for general safety and planning guidelines. Among other topics, it contains a program overview, safe planning procedures and financial guidelines. For specific activities, the Safety Activity Checkpoints (below) are written for that particular activity. This introduction provides an overview of the format of each set of checkpoints. An overview of the 2017 changes to Volunteer Essentials and Safety Activity Checkpoints is available here.

Girl Scout Safety Guidelines

Every adult in Girl Scouting is responsible for the physical and emotional safety of girls, and we demonstrate that by agreeing to follow these standards at all times. (Note: See Volunteer Essentials for details on each standard.)

1. Follow the Safety Activity Checkpoints. Instructions for staying safe while participating in activities are detailed in the Safety Activity Checkpoints, available from your council. Read the checkpoints, follow them, and share them with other volunteers, parents, and girls before engaging in activities with girls.

2. Arrange for proper adult supervision of girls. Your group must have at least two unrelated, approved adult volunteers present at all times, plus additional adult volunteers as necessary, depending on the size of the group and the ages and abilities of girls. Adult volunteers must be at least 18 years old (or the age of majority defined by the state, if it is older than 18) and must be screened by your council before volunteering. One lead volunteer in every group must be female.

3. Get parent/guardian permission. When an activity takes place that is outside the normal time and place, advise each parent/guardian of the details of the activity and obtain permission for girls to participate.

4. Report abuse. Sexual advances, improper touching, and sexual activity of any kind with girl members are forbidden. Physical, verbal, and emotional abuse of girls is also forbidden. Follow your council’s guidelines for reporting concerns about abuse or neglect that may be occurring inside or outside of Girl Scouting.

5. Be prepared for emergencies. Work with girls and other adults to establish and practice procedures for emergencies related to weather, fire, lost girls/adults, and site security. Always keep handy a well-stocked first-aid kit, girl health histories, and contact information for girls’ families.

6. Travel safely. When transporting girls to planned Girl Scout field trips and other activities that are outside the normal time and place, every driver must be an approved adult volunteer and have a good driving record, a valid license, and a registered/insured vehicle. Insist that everyone is in a legal seat and wears her seat belt at all times, and adhere to state laws regarding booster seats and requirements for children in rear seats.

7. Ensure safe overnight outings. Prepare girls to be away from home by involving them in planning, so they know what to expect. Avoid having men sleep in the same space as girls and women. During family or parent-daughter overnights, one family unit may sleep in the same sleeping quarters in program areas. When parents are staffing events, daughters should remain in quarters with other girls rather than in staff areas.

8. Role-model the right behavior. Never use illegal drugs. Don’t consume alcohol, smoke (including electronic cigarettes), or use foul language in the presence of girls. Do not carry ammunition or firearms in the presence of girls unless given special permission by your council for group marksmanship activities.

9. Create an emotionally safe space. Adults are responsible for making Girl Scouting a place where girls are as safe emotionally as they are physically. Protect the emotional safety of girls by creating a team agreement and coaching girls to honor it. Agreements typically encourage behaviors like respecting a diversity of feelings and opinions; resolving conflicts constructively; and avoiding physical and verbal bullying, clique behavior, and discrimination.

10. Ensure that no girl is treated differently. Girl Scouts welcomes all members, regardless of race, ethnicity, background, disability, family structure, religious beliefs, and socioeconomic status. When scheduling, helping plan, and carrying out activities, carefully consider the needs of all girls involved, including school schedules, family needs, financial constraints, religious holidays, and the accessibility of appropriate transportation and meeting places.

11. Promote online safety. Instruct girls never to put their full names or contact information online, engage in virtual conversation with strangers. Girls should never arrange in-person meetings with online contacts, other than to deliver cookies and only with the approval and accompaniment of a parent or designated adult. On group websites, publish girls’ first names only and never divulge their contact information. Teach girls the Girl Scout Online Safety Pledge and have them commit to it.

12. Keep girls safe during money-earning activities. Girl Scout cookies and other council-sponsored product sales are an integral part of the program. During Girl Scout product sales, you are responsible for the safety of girls, money, and products. In addition, a wide variety of organizations, causes, and fundraisers may appeal to Girl Scouts to be their labor force. When representing Girl Scouts, girls cannot participate in money-earning activities that represent partisan politics or that are not Girl Scout–approved product sales and efforts.


 

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Click the activities below for a PDF of each of the Safety Activity Checkpoints

What is included in a Safety Activity Checkpoint for a given activity?

Know where to do the activity: Quick list of the most common places girls carry out the activity.

Include girls with disabilities: Tips and special websites for information on including girls with disabilities.

Gear: Basic Gear includes clothing and equipment girls are likely to already have in their possession. Specialized Gear includes clothing and equipment girls may need to purchase, rent or borrow.

Prepare for the Activity:

These checkpoints discuss steps to take in advance of the activity. Not every category is listed here, and not every activity includes these categories.

Get a weather report. Ways to monitor the weather for any outdoor activity and/or activity requiring transportation.

Review rescue tips, especially activity-specific rescue tips.

Using the buddy system is the best way to ensure no one is separated from the group or unable to get help.

Be prepared in the event of a storm with lightning. Special details for outdoor warm-weather activities.

Links:

Guide you to the best-known and best-respected websites.

Know-How for Girls:

Offers games, mini-lessons, and other fun ways to expand girls' knowledge.

Jargon:

Helps you and the girls master activity-specific terminology.

Helpful Resources
Leader Resources
What Girls Do
First Two Meetings
More Troop Fun
Troop Management

Three Processes for Girl Scout Volunteers

Finance Reporting Made Easy: Try using these Excel spreadsheet templates to track finances and automatically calculate the data needed for biannual finance reports.

Income Expense Report

This format is for those who like to keep track of their income and expenses on separate worksheets: Income Expense Report

This format works like your checkbook register, allowing you to enter all income and expenses in date order: Troop Cash Sheet Template

Conflict Resolution Techniques

Top 10 Essential Elements to a Successful Product Sale Program for Troop Volunteers

Working with Multi-Level Troops

Badge Logs: 

New Leader 101
Service Unit Team