Whether you are a new or experienced troop leader, a member of the Adult Support Team or a parent there will always be something you will need on the Girl Scouts of Western New York "Forms & Resources" page. It has what you need to keep your troop running smoothly, your records up–to–date or your Girl Scout Calendar filled with fun and worthwhile activities.
Reminder: All of these forms and materials are in a PDF format. Remember to make sure you have Adobe Reader installed on the computer you are obtaining them from.
What's New: Many of our forms have been made into "Writable PDFs." These writable forms need to be saved on your computer and then you can type into the form fields and save the document. From the saved document you can print out the filled-in document or email it as an attachment.
We are currently creating more and more writable PDFs every day. If you happen to see a form or need a form made writable please send us a note on the Contact Us tab at the top of the page.
Click on the icon to download a free version of Adobe Reader: 
Membership Registration Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Girl Membership Registration Form 2012-13 |
PDF |
PDF |
03/2012 |
| Adult Membership Registration Form 2012-13 |
PDF |
PDF |
03/2012 |
| Membership Dues Summary Form 2012-13 |
PDF |
PDF |
03/2012 |
| . |
. |
. |
. |
| Girl Membership Registration Form 2011-12 |
PDF |
PDF |
03/2011 |
| Adult Membership Registration Form 2011-12 |
PDF |
PDF |
03/2011 |
| Membership Dues Summary Form 2011-12 |
PDF |
PDF |
08/2011 |
Summer Camp Registration Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| 2012 Summer Camp Application (Day and/or Resident) |
PDF |
PDF |
02/2012 |
| 2012 Summer Group Camp Application (Me & My's/Troop/Family) |
PDF |
PDF |
02/2012 |
| 2012 Summer Camp Financial Aid Application |
PDF |
PDF |
02/2012 |
Adult Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Adult Health Form |
PDF |
X |
06/2009 |
| Adult Record Form |
PDF |
X |
06/2009 |
| Adult Volunteer Agreement |
PDF |
X |
10/2009 |
| Adult Training Registration Form |
PDF |
PDF |
07/2009 |
| Volunteer Application Packet |
PDF |
X |
10/2010 |
Girl Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Girl Health Record |
PDF |
X |
11/2008 |
| Girl Record Form |
PDF |
X |
11/2008 |
| Girl Program Registration Form |
PDF |
PDF |
07/2009 |
| Brownie Accomplishment Record |
PDF |
X |
10/2009 |
| Junior Accomplishment Record |
PDF |
X |
06/2009 |
| Older Girl Accomplishment Record |
PDF |
X |
07/2009 |
| GS Gold Award Packet |
PDF |
PDF |
10/2010 |
| GS Silver Award Packet |
PDF |
PDF |
01/2011 |
| GS Bronze Award Project Report Form |
PDF |
PDF |
04/2011 |
| GS Bronze Award Leader Reporting Form |
PDF |
X |
04/2011 |
| GS Silver / Gold Award Advisor Interest Form |
PDF |
X |
11/2008 |
Troop/Group Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Accident / Incident Report Form - updated |
PDF |
PDF |
06/2011 |
| Additional Accident/Sickness Insurance Form |
PDF |
X |
02/2010 |
| Certificate of Liability |
PDF |
X |
11/2008 |
| Detailed Cash Record Form |
PDF |
X |
11/2008 |
| Financial Assistance Form |
PDF |
X |
01/2009 |
| Change of Info / Troop Transfer Form 2012-13 (next membership year) |
PDF |
PDF |
04/2012 |
| Change of Info / Troop Transfer Form 2011-12 (current membership year) |
PDF |
PDF |
03/2011 |
| Program Registration Form |
PDF |
PDF |
06/2009 |
| Parent/Guardian Permission Slip - Special Events |
X |
PDF |
01/2011 |
| Troop Attendance Dues Form |
PDF |
X |
11/2008 |
| Troop Data Sheet |
PDF |
X |
11/2008 |
| Troop Membership List |
PDF |
X |
02/2009 |
| Troop Sponsorship Agreement |
PDF |
X |
02/2010 |
| Troop Status Report Form |
PDF |
X |
03/2010 |
General Reference Items
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Approved Horse Stable List |
PDF |
X |
06/2010 |
| GSWNY Troop Resource Program Directory |
PDF |
X |
02/2010 |
| Uniform Insignia Guide |
PDF |
X |
11/2008 |
| Girl Scouting is a Family Affair! |
PDF |
X |
02/2010 |
| Parent's Meeting Forum |
PDF |
X |
01/2009 |
| Volunteer Essentials |
PDF |
|
09/2011 |
| Bridging: Blast Off to Brownie |
PDF |
X |
09/2010 |
| Bridging: Fly Up to Junior |
PDF |
X |
09/2010 |
| Bridging: Climb Up to Cadette |
PDF |
X |
09/2010 |
| Bridging: Step Up to Senior |
PDF |
X |
09/2010 |
| Bridging: Soar to Ambassador |
PDF |
X |
09/2010 |
Misc Finance Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
Council Opportunity Funds - Request Form
Membership Fees |
PDF |
X |
05/2009 |
Council Opportunity Funds - Request Form
Troop Dues, Handbook, Uniform Insignia, Vest or Sash |
PDF |
X |
11/2209 |
| Service Unit Encampment Fund Request Form (Harry S. Yates) |
PDF |
X |
11/2008 |
| Financial Assistance Form |
PDF |
X |
01/2009 |
| Gift-In-Kind Donation Form |
PDF |
X |
12/2008 |
| Money Earning Project Application |
PDF |
X |
11/2008 |
| Money Earning Project Evaluation |
PDF |
X |
11/2008 |
| Troop Bank Account Reporting Form |
PDF |
X |
11/2009 |
| Troop/SU Financial Activity Report Form |
PDF |
PDF |
03/2012 |
Travel Documents
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Adult Participation Responsibility Travel Roster |
PDF |
X |
02/2010 |
| Behavioral Agreement |
PDF |
X |
02/2010 |
| Chaperone Agreement |
PDF |
X |
02/2010 |
| Contract for Bus and Leased Vehicles |
PDF |
X |
03/2012 |
| Emergency Procedures |
PDF |
X |
02/2010 |
| Girls Participation Travel Roster |
PDF |
X |
02/2010 |
| Intent to Travel (p.4 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Medication Permission Emergency Treatment Form |
PDF |
X |
02/2010 |
| Parent Information Permission for Trips |
PDF |
X |
02/2010 |
| Minors Permission to Travel (p.10 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Safe Driving Pledge |
PDF |
X |
02/2010 |
| Travel Addendum (p.3 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Travel Application (pgs. 5-7 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Travel Checklist (p.3 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Trip Evaluation (p.12 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Trip Planning Budget Form (p.8 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Troop Activity Special Requirements (p.9 in Troop Travel Packet) |
PDF |
X |
10/2011 |
| Troop Travel Packet (complete) |
PDF |
X |
10/2011 |
Membership Teams - Staff Contact Information
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| East Team: Monroe, Livingston, Genesee, Orleans & Wyoming Counties |
PDF |
X |
03/2011 |
| West Team: Cattaraugus, Chautauqua, Erie & Niagara Counties |
PDF |
X |
03/2011 |
Camp Site Property Reservation Forms
| Name of Form or Resource |
Girl Scout Groups |
Non Girl Scout Groups |
Revised Date |
| Camp Oak Orchard |
PDF |
PDF |
06/2011 |
| Camp Pinewood |
PDF |
PDF |
06/2011 |
| Camp Piperwood |
PDF |
PDF |
06/2011 |
| Camp Seven Hills |
PDF |
PDF |
06/2011 |
| Camp Sky High |
PDF |
PDF |
06/2011 |
| Camp Timbercrest |
PDF |
PDF |
06/2011 |
| Camp Windy Meadows |
PDF |
PDF |
06/2011 |
| GSWNY Service Center: Jamestown |
PDF |
PDF |
02/2010 |
| GSWNY Service Center: Batavia |
PDF |
PDF |
02/2010 |
| GSWNY Service Center: Rochester |
PDF |
PDF |
02/2010 |
| Camp Site Fees & Facilities Chart (site specs + rental fees) |
PDF |
PDF |
11/2010 |
| Troop Camping on a Non-Council Owned Site |
PDF |
n/a |
01/2011 |
| Service Unit Camp-Out Request Form |
PDF |
n/a |
08/2010 |
Adult / Volunteer Recognition Forms
| Name of Form or Resource |
Static PDF |
Writable PDF |
Revised Date |
| Adult Recognition Guide |
PDF |
n/a |
12/2010 |
| Appreciation Pin |
PDF |
PDF |
12/2010 |
| Honor Pin |
PDF |
PDF |
12/2010 |
| Thanks Badge |
PDF |
PDF |
12/2010 |
| Thanks Badge II |
PDF |
PDF |
12/2010 |
| President's Award |
PDF |
PDF |
12/2010 |
| Outstanding Leader |
PDF |
PDF |
12/2010 |
| Outstanding Volunteer |
PDF |
PDF |
12/2010 |
| Green Angel |
PDF |
PDF |
12/2010 |
| Green Angel Certificate |
PDF |
PDF |
05/2011 |
| Leadership Development Pin and Leaves |
PDF |
PDF |
12/2010 |
| Years of Service Pin |
PDF |
PDF |
12/2010 |
| Tenure Pin |
PDF |
PDF |
12/2010 |
GSWNY Wallpapers