Event Date Time
Service Unit Training, Rochester*

 September 8
1 p.m. and 6:30 p.m.
Service Unit Training, Buffalo*

 September 9
1 p.m. and 6:30 p.m.
Service Unit Training, Jamestown*

 September 15
6:30 p.m.
Online program opens. (Girls register for online program at gswny.org.)  Starting September 19
 
Scholarship informational webinar** October 1  
Troops train the girls/parents using the family, flyer, order card, and online links.
By October 2  
Sale begins (Girls collect payment when taking orders.)

 October 3
 
End-of-Sale Steps and ePayment Webinar** October 28 6:30 p.m.
Sale ends

 November 1
 
  • Enter girls' product rewards orders in Nute; include orders from the Girl's Online Sales Report.
  • Troop is locked out of Nute at midnight on November 3.
  • Troop payment is due to council (use ePayment). Pay balance due on the T2-Nuts/Candy Mags Report.
  • Troop leader is responsible to deposit the money into the troop bank account and pay the troop bill on time using ePayment.
  • Email your ePayment email confirmation to your SUPPM.
  • Hand in to your SUPPM all white magazines/photo keepsakes orders and address booklets. Keep the yellow magazine/photo keepsakes orders for the troop's records.
  • Email or turn in to your SUPPM all D1s, NSFs, Troop Refund forms, plus supporting documentation required.
By Nov. 3
Troop
  • Order
  • Payment
  • Mag/Photo Keepsakes/Order Forms/Address Booklets
 

  • Verify troop product/reward orders and payments. (Use the Campaign Sales by Troop Report to balance product/payments.)
  • SUPPM is locked out of Nute by midnight on November 4.
  • Receive from troop all white magazines/photo keepsakes orders and address booklets. (The troops keep the yellow magazine/photo keepsakes orders for the troop's records.)
  • Review all orders for complete information. Contact troop for missing information.
  • Use the Campaign Sales by Troop Report to verify QSP products for accuracy.
  • Complete two Girl Scouts Summary Reports. Enclose one copy of the report, white magazine/photo keepsakes order forms, and address booklets in the UPS envelope, and attach the label provided in your training packet. Take to a UPS location and send to: QSP/GAO, 2451 Atrium Way, Nashville, TN, 37214.
  • Email or turn in the Girl Scouts Sumamry report to your council product program manager. (The yellow magazine/photo keepsakes order forms stay with the troop leader.)
  • Email or turn in to your council product program manager all D1s, NSFs, Troop Refund forms, plus supporting documentation required. Without completed paperwork, the troop is responsible for any outstanding troop balance owed to the council.
  • In an effort to reduce waste, we no longer require any additional forms to be turned in at the end of the program.
By Nov. 4
Service Unit
  • Audits troop orders/payments
  • Prepares and takes to UPS location and sends to GA National Account materials
  • Email or turn in copy of GS Summary Reports to council
  • Email or turn in any troop payment issue forms to council
 
Council order is placed. November 5  
  • Product delivery to service units.
  • Service unit rewards are shipped UPS to service units and the ship date is determined.

November 22
 
Girls begin to deliver product to customers. November 23  
Last day for the troop to report product/recognition damages and shortages to SUPPM and SUPPM to council product program manager. December 5  

 

*Service Unit Product Program Manager is welcome to attend any training.

** Join on the web at http://www.intercall.com/genesys/go/ as a participant. Then enter Meeting Number 3295791 and click join meeting. Enter your display name and select Dial Me Now and enter your telephone number. Then join meeting. You can also join using the phone by calling 1-800-508-7891 and entering Meeting Room *3295791*