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For Cookie Managers

Timeline

December 4,  2021

Online Cookie Program opens

By December

Service Unit Product Program Managers (SUPPM) train troops.

SUPPM update troops and users in Smart Cookies.

Troops participate at a service unit/troop cookie rally.

Troops train girls and parents, pass out order card.

Troops update troop information and girls first/last names and sizes in Smart Cookies.

January 8 – February 6

Initial Cookie Order Period

Council Booth Lottery

Council Sponsored Booth Lottery entry open to troops: Jan 15 - Feb 4

Troops will be notified via email at 10 am on 2/5 whether or not they won a council sponsored booth location.

FCFS opens: Feb 6th (one per troop), Feb 7th (unlimited per troop)

February 7

Troop’s initial cookie order, early recognition order, and delivery pick-up time are due in Smart Cookies by 11:59 p.m.

February 8

SUPPM reviews and confirms troop’s cookie orders, early recognition orders, and delivery times  in Smart Cookies by 11:59 p.m.

March 2 - 5

Mega and Service Unit cookie delivery

March 6 – April 3

Direct Sale (troop booth sales, direct sales, walkabout sales)

In Smart Cookies, using the Booth Scheduler, enter your troop’s direct/booth sale location and select any available council sponsored booth locations.

Planned Orders Due By

March 6, 13, 20, 27

Planned orders are due by in Smart Cookies by Sunday 11:59 p.m.

See Smart Cookies for individual cupboard pick-up availability.

By March 21

Payment towards the troop’s initial cookie bill due council via ePayment (gswny.org).  Reference Troop Balance Summary Report (view balance amount).

April 5

Cookie Volunteer transfers additional product to girls in Smart Cookies and reconciles girl payments.

Cad/Sr/Amb troops that waive the main recognition program must update Proceeds Plan and Main Recognition Plan in Smart Cookies and troop main recognition order.

Troop’s main (final) girl recognition order is due in Smart Cookies by 11:59 p.m.

Troop Cookie Volunteer emails the end-of-sale reconciliation items to SUPPM (ePayment receipt, Delinquency, NSF, Troop Refund forms, supporting paperwork).

April 6

·         SUPPM reviews and confirms the troop’s main (final) recognition orders in Smart Cookies by 11:59 p.m.

SUPPM reviews troop payments (ePayment receipts), reconciliation forms (Delinquency, NSF, Troop Refund forms, supporting paperwork).  SUPPM  emails any necessary documentation to council Product Program Manager

Troop’s final cookie bill due council via ePayment (gswny.org).  Reference Troop Balance Summary Report (view balance amount).

May

ABC recognitions are shipped to the SUPPM.

Non-ABC recognitions will be available for pick-up at Girl Scout service centers.

SUPPM notifies troop leaders when the cookie recognition items will be available for pick up.

Cookie volunteer distribute recognition items to girls by May 31

By May 20

Last day for the SUPPM to report recognition damages and shortages to council Product Program Manager.

Cookie Delivery Resources
Program Guides and Resources
Smart Cookies Training Videos
Council Recorded Cookie Trainings
Cookie Wisdom Wednesdays

GSWNY is offering quick on-time Zoom trainings for troop leaders/troop cookie managers!  We've named them "Cookie Wisdom Wednesdays" - each will consist of a live Smart Cookies demonstration of next steps for troops and girls. There is a limit of attendees per session, so sign up now!

Access Password for all recorded videos: COOKIES22

Final Wisdom Wednesday - Closing your Program (3.30.22)

Final Steps (3.23.22)

How to edit Peanut Butter Sandwich orders in SC (3.16.22)

Get ready for Delivery, Planned Orders, Booth Divider (2.23.22)

Planned Orders, Troop to Girl Transfers (2.16.22)

Initial Order Entry, Girl Delivered orders (2.2.22)

How to Enter Initial Cookie and Recognition Orders (1.26.2022)

Cookie Booth Entry and How to Enter Booth Lottery (1.19.2022)

Smart Cookies Basics with ABC Bakers (1.12.2022)

Cookies 101 (12.15.2021)

To register for future trainings CLICK HERE!

Once registered, you will receive the Zoom link directly to your inbox.

Cookie Connection Newsletter
2022 Cookie Recognitions

Click the images below to view larger or download the recognitions card.

2022 Cookie Line-Up
2022 Marketing Resources

Click here to visit our 2022 Cookie Marketing Page!

Cookie Share

Girl Scouts earn the patch when a Cookie Share purchase is made through them. The 2022 Cookie Share patch is available at GSWNY stores for $1 each.

Download the Cookie Share Flyer

Safety

Safety Is Our Top Priority

Before participating in any money-earning Girl Scout activity, it is super important that girls and adults review the following materials—and remember to print and sign the Internet Safety Pledge.

Girl Scout Online Safety Pledge (PDF) - English | Español
Practical Tips for Parents (PDF) - English | Español

About Digital Cookie

Digital Cookie is a groundbreaking addition to the Girl Scout Cookie Program that creates a fun, safe, interactive space for girls to sell cookies and develop the five skills of the traditional Girl Scout Cookie Program - goal setting, decision making, money management, people skills and business ethics – while also learning about emarketing, online commerce, website maintenance, digital order taking and shipping. These are vital activities for modern business and modern life!

Digital Cookie complements and strengthens both traditional door-to-door sales and booth sales by adding and teaching a new layer of skills. With Digital Cookie, Girl Scouts can invite customers via email to buy Girl Scout Cookies through their online cookie business. Girls can also take in-person orders using a unique mobile app newly enhanced to allow for credit card processing and direct shipping.

Digital Cookie Safety

Ensuring the health and safety of our girls is a top priority in Girl Scouting. Girls and adults must be safety conscious, and adults must be trained to ensure proper supervision, prevention of accidents and incidents and maintenance of program resources. Learn more about the safety in Digital Cookie through the following pledge and terms and conditions:

Digital Cookie Girl Pledge

Digital Cookie Volunteer Terms and Conditions

Safety requirements and regulations for Digital Cookie are in line with the classic cookie program. For example, a parent, guardian, caregiver or buddy (depending on the age of the Girl Scout) must be with the girl when she’s delivering cookies. Girls sending out product emails or announcements online should sign with their first names only and their council name. Personal emails or street addresses of girls should never be given.

Girls not participating in Digital Cookie may call and send email messages to alert friends and family to product sales and may accept customer commitments via email or telephone. Girls who are 13 years of age or older may use social networking sites to market product, but must follow council and GSUSA guidelines.

ePayment

Use ePayment to pay your troop Cookie Program/Fall Product Program Bill

What are the steps needed to make an ePayment?

  1. Log In (create an account if you don't have one)
  2. Enter/update your profile information
  3. Enter troop bank information for each troop you lead
  4. Choose troop and enter payment amount and submit
  5. Receive email payment confirmation

Who pays the troop Cookie Program/Fall Product Program Bill?

The Troop Leader is responsible to deposit cash, checks and money orders into the troop bank account and pay the troop bill to council.  Remember to provide ample time for all checks to clear your troop account before you pay your troop bill. Troops have two options to pay the troop bill.

  1. Electronic payment using ePayment
  2. Walk-in at a Girl Scout Service Center